Teams meeting reminders on your phone

What Teams on your phone does

With a work or school account, Teams for Android sends a Meeting started notification when someone joins a Teams meeting on your calendar. Tap it to join. It’s on by default.

That’s a notice that the meeting is under way, not a reminder: it comes when the first person joins, which may be early or a few minutes late. Microsoft’s help for Teams describes no reminder before a meeting, on your phone or your computer. The reminder before a meeting comes from Outlook.

Make sure Teams can notify you

1. In Teams, tap your profile picture at the top left, then Notifications (on some versions, Settings › Notifications).
2. Check that Meeting started is on.
3. Look at Block notifications:
   • When active on other devices (older versions say When active on desktop) keeps your phone quiet while you’re using Teams on your computer. Notifications only reach your phone after you’ve been away from the computer for a few minutes, and Teams doesn’t always notice that you’ve stepped away. If you miss meetings when you leave your desk, turn this off.
   • Block during quiet hours silences Teams at the hours or on the days you choose. Make sure it doesn’t cover your working hours.

Then check your phone’s own settings: notifications for Teams must be allowed (Settings › Notifications › App notifications › Teams), and battery saving shouldn’t restrict it. Microsoft suggests setting Teams to Don’t optimize on the phone’s battery optimisation screen.

Get a reminder before the meeting

When someone schedules a Teams meeting, it goes into your Outlook calendar, and Outlook reminds you before it starts. To get that reminder on your phone:

1. Install Outlook for Android and sign in with the same work or school account you use for Teams.
2. In Outlook, tap your account icon at the top left, then the gear icon for Settings, then Notifications › Calendar. Make sure calendar notifications are on, and pick a sound you’ll hear.
3. Allow Outlook’s notifications in your phone’s settings, and let it run in the background without battery limits.

If Outlook’s reminders don’t show up, our guide to Outlook meeting reminders on Android goes through each setting that can stop them.

Choose how early the reminder comes

The reminder time is saved with each meeting. If you didn’t set the meeting up, you can still change the reminder on your own copy:

• New Outlook and Outlook on the web: open the meeting (for a series, choose View series first) and change Reminder. Your default for new meetings is in Settings › Calendar › Events and invitations › Default reminder.
• Classic Outlook for Windows: open the meeting and change Reminder. The default for new meetings is in File › Options › Calendar › Default reminders. It’s 15 minutes unless you change it.

A reminder set to None or Don’t remind me means no reminder on any device, your phone included.

See Teams meetings in your phone’s calendar

Teams meetings are ordinary meetings in your Outlook calendar. To see them in your phone’s own calendar app (or let an alarm app ring for them), turn on Sync calendars in Outlook’s settings: Settings › Calendar › Sync calendars, or on your account’s page in some versions. Some companies turn this off on work phones; if you can’t switch it on, ask your IT team.